5 Tips for Planning an Office Move That Won't Disrupt Workflow
Planning an office move well in advance saves you money, reduces stress, helps you define clear objectives, and puts everyone on the same page. Whether you're moving overseas, to another state, or a few miles down the road, start planning early.
As soon as possible, talk to your employees about your upcoming move, and book a reputable office relocation company to help facilitate a smooth transition.
Once those major issues are out of the way, you can start executing your master plan for relocating with as little disruption as possible.
1. Communication is Key to a Successful Office Move
Involve your employees in every stage of the relocation process. Clear communication and transparent decision-making help put their minds at ease.
Appoint an office move coordinator or a committee to keep track of your move's finer details and meet with them at least once a week to ensure everything's on track.
Advise all your customers and suppliers of your new address and telephone number, and the date of your move.
2. Prepare Your New Office
Moving a business involves two offices, new and old.
Visit your new premises to take measurements and draw up a floorplan of the office configuration. Using this, you can work out an office layout for all your equipment, desks, telecommunications, and computers.
Take your IT team along to start working on cabling for the new office well in advance. They'll also need to inspect the server room to ensure it meets your needs.
Ensuring your new office is ready to go as soon as possible is a crucial step toward a smooth relocation.
3. Review Your Needs
Office relocation is the best time to upgrade your systems and equipment. You can install any new items in the new office, without disrupting operations.
You'll also save yourself the unnecessary expense and hassle of moving outdated equipment to your new location.
Go through your office equipment and make arrangements to donate or recycle any items you don't need anymore. Arrange for specialized transportation of sensitive tech items.
4. Finalize the Details
Get your telephone lines, internet connections, and utilities up and running in your new building a few days before moving day. That way, you can check that everything's operational before your employees arrive.
Arrange for printing of new business stationery like letterheads and business cards.
Backup your data to the cloud. Make the appropriate copies of everything. Keep them in two separate safe places.
Get your employees to label each item in their workspaces and to start packing their personal items, stationery, and paperwork. If necessary, arrange for key staff members to work from home on the days preceding, during, and after the move.
5. A Smooth Moving Day
Arrange for your move to take place over a weekend and during a quiet time of the month. This will limit the impact on your workflow.
A professional office moving team will ensure everything is packed, moved, and unpacked by the time your employees report for work on Monday.
All they need to do is unpack their personal items before getting back to work.
Are You Planning an Office Move Soon?
Act now to ensure an effortless transition to your new location. Time and money are two of the main factors when it comes to planning an office move.
The sooner you get in touch with an office relocation company, the sooner you'll have an idea of the costs involved and a time frame to work within.
Get in touch with one of our office relocation experts right away to discuss your relocation needs.
