4 Tips on Writing an Effective Office Move Announcement
Deciding to move your business to a new location is a big step in your company’s future.
Choosing the right location is just the beginning. You need to find a way to communicate your upcoming move with your employees and your clients.
The easiest way to do this is to write an office move announcement. Here are a few proven tips to help.
1. Keep the Office Move Announcement Brief
Many factors go into deciding to relocate your company. That doesn’t mean you need to share those reasons in detail when writing your announcement.
Instead, keep things brief. Explain why you’re moving, where you’re moving to, and what your team members need to do to get ready for the upcoming relocation.
If your employees need more information, they can always ask you at a later date.
2. Include the Relevant Details
In the announcement, include all the necessary information your employees need to have before the big day. This consists of an estimated timeline for your move, the new building’s location, parking details, and what your team needs to do to prepare.
You may also want to include a pre-moving checklist to help them stay organized and reduce stress during the transition.
3. Encourage Open Communication
It’s normal for employees to have questions about the move and what it means for their position. When writing your office move announcement email to your team, encourage them to ask you those questions.
The more you encourage open lines of communication with your team, the more confident they’ll feel about the move. You may find it best to schedule a meeting with your team after making the announcement. This way, more people can get answers to their questions promptly.
4. Keep Clients Informed
Your employees aren’t the only ones who need to know about the upcoming move. You also need to notify your clients, customers, and vendors.
Create a simple business moving announcement template for each type of customer and supplier that you have.
This office move announcement should include the updated address, the date your new facility will be up and running, and any other information needed to support your company at its new location. You can also make the announcement on social media and your website to make sure people know where you’ll be.
5. Let Your Community Know
It's essential to let other businesses in your community know about your relocation as well. Tell them in person or by email.
If these other local businesses know about your move, they can direct any future walk-in clients toward your new location.
Keep These Tips in Mind
Creating the perfect office move announcement for both employees and clients doesn’t have to be stressful. As long as you use these tips, you’ll be in good shape.
Before you make your office move, find a reliable moving company to help you.
In addition to commercial moving services, Brooks Transfer provides businesses with commercial storage solutions. Our climate-controlled and secure warehouses are ideal for records and files, office furniture, IT equipment, and more.
Contact our team today to schedule a free estimate.
